A students posters competition will be conducted in the Mechanical Engineering block of ITER within the frame of national seminar “Energy and Environmental Impacts Related to Sustainability” on 15 and 16 January, 2010.
Poster should be related to mechanical engineering. However, the posters related to the seminar shall be appreciated.  They are required to send a soft copy of the abstract of their poster by 15.12.2009, along with information mentioned in the registration form. The Registration form for poster presentation is available in the Downloads section for Downloads.

Rules :

Team size is restricted to only two members.

Team should submit an abstract typed in single-spaced 12-point Times New Roman font (within 200 words).

The abstract should be sent to:

Er. Tapan Kumar Hota,
Sr. Lecturer,
Department of Mechanical Engineering,
ITER, Bhubaneswar.
Email: tapan@iter.ac.in
Mob: 09437721021

Acknowledgement of the receipt of the entries would be sent by 21.12.2009 through email.

Except for fasteners, all poster materials must be flush with the board, not protruding more than 1/8 inch (3.2 mm). There may be no mechanical or electrical devices on the board. All material must be accessible without having to lift or turn pages. There can be no materials placed in front of, above, below, or to the side of the poster. Judging criteria are based solely on the content of the poster. Only one author will be allowed during the judging.

A thermocol with pins will be provided. The poster must not be larger than 48 inches (122 cm) by 36 inches (91.4 cm) unfolded. A label must be placed on the poster which gives the poster title and author's name and school.

Failure to abide by the above rules will disqualify the poster.

Poster Preparation :

Posters can be prepared on ordinary A4, A5, or 8 1/2" x 11" size paper. Larger sheets may also be used. All lettering and diagrams should be large enough to be read from a minimum of 2 meters (6 feet). Authors are urged to use colors, symbols and schemes to improve clarity. Suggested lettering size is 3 cm (1-1/4") for the poster title and 2 cm (3/4") for names and addresses of authors and section headings, such as ABSTRACT, INTRODUCTION, METHODS, RESULTS, DISCUSSION AND SUMMARY. The typing should be suitably spaced for easier reading. Following care should be taken for the preparation of posters as well as for the preparation of the figures.

Keep them simple and avoid overcrowding.
Make sure letters are legible and large enough for distant reading.
Poster should include enough contrast between lines or lettering and background.

Our suggestion is to display only short sentences or a list of sentences (or phrases) under each heading preceded by bullets or numbers to describe the work. You must be present there to provide further information to delegates.

Poster Arrangement :

It is very important to plan carefully and organize for the optimum use of the poster space. Subdivision into sections may be helpful. Comprehension of the poster will be greatly facilitated by mounting all sections in vertical columns. There is no obligation to fill the entire space. At the same time, do not mount a complete manuscript that may take more than 15 minutes to read. All poster components must be made up before your arrival. The poster should be assembled, mounted, viewed, discussed, and possibly improved by your colleagues before setting off to the symposium. Remember that the impression your posters create will greatly influence the evaluation of your paper by the technical community.

Attendance at Booths :

For papers with multiple authors, only one author needs to be present during the session, but co-authors can be present. If authors are unable to be present at their booth during the time assigned, they should arrange for their booth to be staffed by a person familiar with their work. If an author has more than one paper in the poster session, it is the author's responsibility to pre-arrange staffing of each booth. It is impossible for a single person to cover more than one booth, and no such plan will be accepted at the symposium.

Mini Lectures :

The poster session is much more than a question-answer session. It should retain all the good points of the oral session as well as provide an opportunity for individuals to ask specific questions. In this regard, we urge you to prepare a short (3-5 minutes) oral summary (mini-lecture) of your paper and give these mini-lectures to the audience at your booth. This will enable them to understand your work, and encourage them to ask specific questions. You should not anticipate the audience knowing your research work and immediately asking questions. Please prepare mini-lectures and deliver when appropriate.

 Suggestion to Authors :

If you can provide something for the participants to carry away, a one-page outline, bibliography, etc., your presentation will be remembered longer. This is largely a matter of taste. You may provide a sign-up sheet at your booth to collect the names and addresses of participants who wish to obtain more information about your paper.

 Mounting and Removal of Poster :

The authors are to arrive at least one-half hour before the poster session starts. Carefully arrange your posters beforehand; 15 minutes should be ample time to mount your signs and posters. It is imperative that you plan the layout of posters before you arrive. It is the author's responsibility to remove all the posters and clean the area before they leave (and within 15 minutes after the scheduled session closing time).  

Concluding Remarks :

Well-organized and well-prepared poster sessions offer a better way than paper sessions to develop personal contacts in specialized fields as well as accommodate a large number of papers in one session. It is hoped that the general suggestions presented here will leave enough freedom to the authors for individual and imaginative layout of posters, yet provide the necessary information required for rapid and efficient transfer of information to the audience.

Judging criteria (100) :
•    Choice of topic (10)
•    Technical Content (30)
•    Presentation (20)
•    Question and Answers (20)
•    Poster Format and Appearance (20)

Prizes :

Prizes will be declared at the spot of the seminar